Case Study

Supplier Management & Procurement Platform

GlobalTech Electronics — 2023
ERP Solutions Web Development
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22%Procurement cost reduction
12 daysSourcing cycle time
68%Faster PO processing
58%Supplier defect reduction
Project Overview

How we got there

01

The Challenge

GlobalTech worked with 450+ suppliers across 25 countries but lacked centralized vendor management. RFQ processes relied on email spreadsheets taking 2+ weeks. No visibility into supplier performance led to poor sourcing decisions. Manual PO processing created bottlenecks.

02

Our Approach

Built custom platform (Django + React) with supplier portal, RFQ management, contract repository, and vendor scorecards. Integration with ERP (Oracle NetSuite) automated purchase requisition-to-PO workflow. Analytics dashboard tracked spend by category, supplier, and geography.

03

The Results

Platform centralized supplier relationships and procurement processes. Automated RFQ distribution to qualified vendors reduced quote turnaround from 2 weeks to 3 days. Vendor scorecards tracked quality, delivery, and pricing performance, enabling data-driven sourcing decisions. E-procurement workflow cut purchase order processing time by 68%.

Automated RFQ Management

Buyers created RFQs specifying requirements, uploaded CAD files, and selected qualified suppliers from categorized database. System automatically distributed to supplier portals with quote deadlines. Suppliers submitted electronic quotes with line-item pricing. Side-by-side comparison tool enabled fast evaluation. Quote cycle time dropped from 14 days to 3 days.

Vendor Performance Scorecards

System tracked quality (defect rates, PPM), delivery (on-time %, lead time adherence), pricing (cost trends, quote competitiveness), and responsiveness (quote turnaround, issue resolution). Automated monthly scorecards sent to suppliers with improvement targets. Top performers received preferential RFQ distribution. Poor performers entered corrective action programs. Defect rates dropped 58% through data-driven supplier development.

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